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Electronic Document Management

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Internet Based Document Management

You've heard of the term paper trail. Simply stated, this refers to the origin of a document and the path it journeys on while carrying out its purpose. It is a deceptive term, one that originated in the business offices of yesteryear, back when they had scribes instead of Xerox machines. If you work in a modern-day office, you know that the term paper superhighway would be a better description.

Technology, like the advent of the Internet, has made the traditional tasks around the office quicker and easier to accomplish, while at the same time increased the amount of productivity that can be/is expected to be accomplished around the office. Now you have a dramatic increase of documents moving from one room to another, from one regional office to another, from one foreign partner to another, and keeping track of those documents can be as frustrating as being caught in traffic.

Let the document management software group be your traffic cops. With our Internet based document management software system, we can get your documents flowing smoothly, with increased office productivity being the welcome byproduct.

With our Internet based document management system, you'll first want to update your archive paper documents to electronic format. This is easy to do using our document imaging feature. Also, all current electronic documents can be entered into our system in no time at all. Once all your documents are entered into your new Internet based document management system, you'll find that managing and organizing your documents will be a snap. Classify and categorize your documents in any manner you see fit. File them according to office, region, departments, current projects... the possibilities are endless.

You can also select specific capabilities for each folder, regarding security, check in/check out features, sharing and storage, and more. Complete log files keep track of all activity for each individual document, so that any user can access that document in any of its incarnations, and to prevent them from accidentally overwriting recent additions or modifications to that document. Our Internet based document management system makes constant backups of all files to ensure that accidental deletion or damage caused by sabotage, will not affect your office productivity. Any unauthorized changes or deletions to your documents, will be noted and pointed out the administrator and will be replaced by the backed up document.

Interested in a free demo CD?
If it sounds like our document management tool is right for you, then contact the Document Management Software Group today and request a free demo CD. If your organization has workflow and project management issues, our document management tool can help. Our clients have found that the time and money saved by using our document management tool, pays for the cost of the software in no time. And of the overall benefits are like an investment that will pay dividends for years to come.

If you would like to learn more about how Internet based document management works, click here. If you would like to order a free demo CD, click here.