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Quick Information Access

Using some existing systems to find information can be a major headache - files can be amended, deleted or moved, storage locations change and search functions can be inaccurate and extremely slow.

The Document Management Software Group system offers a means to ensure that your information can be located quickly, and with real accuracy. When files are saved within the system, important extra information is saved with those documents. Those details can include time and date of file creation, access permissions for the file, author details as well as exactly what the document is about.

This means that instead of searching for files by title alone, users in your organization can search for documents using keywords. The Document Management Software Group solution then retrieves your information quickly, and with the kind of accuracy you would expect from a premium document solution. With such critical features as link management and automatic categorization, our system ensures your new information is stored logically, following the rules you specify. What's more, even if files are moved, that information is just as simple to retrieve.

Robust Information Targeting Tools
Preventing information overload has become a very real concern for organizations throughout the world. While email is an important tool, it can also become an organizational albatross - expanding spam issues and constantly growing inboxes can result in messages which are missed or forgotten. In fact, even when your information is truly a priority, there are no guarantees that it will reach the user at a convenient time.

With the Document Management Software Group system, your organization can ensure that content is sent only to those who can use it. Rather than simple carbon-copying emails throughout your company, you are given the ability to distribute information in a fashion that provides you with a response when the user reads it. As well, we can also offer a document imaging software solution which will enable fast copy of documents for the system.

Meanwhile, your users are granted the ability to set up their own unique profiles in order to ensure they get the information they need from whomever they specify, whenever it becomes available.

Information Accuracy Benefits
Because email attachments are fairly commonplace in today's organizational communication environment, they are a key issue which our system addresses. Amending these documents can mean information can lose its accuracy within a few generations. Suddenly, you are faced with the problem of having multiple versions of a single document, with each slightly different than the last. This can mean that none of your employees ever receives the most up to date information.

By incorporating full archiving and version control functions, the Document Management Software Group system completely solves this issue. With the system, unauthorized amendments to the original document are prohibited, while ensuring that your users are always working for the most recent version of the document. Using a system which checks out documents while they are being updated, simultaneous edits and work duplication are prevented, insuring that the quality of your information is always at its best.

Discover the power of the system's collaboration tools here.

Download a demo here, or contact us about document management here.