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Engineering Document Management

The engineering and architectural industry is one that allows for no margin of error. Buildings have to be structurally sound, sewage and irrigation must be carefully planned out, software engineering is an incredibly competitive market, industrial plants, aircraft, all finished products must be without flaw or the consequences could be devastating.

As a result, the process of moving ideas, to initial drafts, to finalized prototypes, to actualized products involves input from many different sectors, and a lot of information has to pass back and forth.

Let the channels of communication flow
Through the many different areas of the industry, information has to be kept current and the lines of communication have to be open at all times. Precision is key, and countless checking and double checking are all part of the process. And while the goal is to end up with a flawless final product, many snags typically occur along the path to development so that those snags don’t manifest themselves once the final product is produced. But in truth, many of those snags can easily be avoided.

For over 15 years, the Document Management Software Group has been providing companies with efficient and cost effective document management solutions. Not long after our inception however, we realized that creating document management solutions for businesses in the financial realm was one thing, that’s what we were good at. And back then, financial institutions were the first commercial industries to widely adapt to document management software, so that’s what the document management industry initially specialized in.

Adapting to the specialized needs of the engineering industry
But what about other commercial industries? Don’t they also get hundreds of documents piling up daily? Wouldn’t they benefit from a document management software solution geared specifically for their industry? Through our research we discovered that many companies from outside the financial sector were testing our basic document management software to help better run their businesses.

It was engineering document management that marked our first foray into developing niche targeted document management systems. We determined that because our software was designed to be a) easy to upgrade and b) completely customizable, with a thorough amount of research and development we could create an effective niche targeted product that has evolved into our engineering document management software package available today.

Because constant communication is a must, we offer remote online engineering document management options because having different versions of all of your documents stored within the databases of each department can be counter productive. If the financial department has made changes to existing documents, you want your design team and your research team to be able to access those changes immediately. Having to request revised copies of inter-departmental documents is not only a hassle, but in many cases departments lose track of those changes or forget to send them out. If the design team makes changes to a document that lacks the financial revisions, that work could be all for naught.

With our remote online engineering document management solution this problem is avoided entirely. The onus is no longer on one department to manually keep the other departments up to date. Our engineering document management software keeps all changes constant. If a certain document is currently being worked on, the check in/check out features informs the other departments about this so that they can wait to see what changes have been made to the document before going ahead and making amendments of their own.

Engineering documents tend to pile up. Some documents are accepted, some are not and along the way sometimes multiple versions of a potential prototype have to be created before the project is ultimately approved or scrapped. It is key to point out that in some cases, elements from a rejected project could provide the missing piece to a project that is almost there. Having an effective engineering document management program could mean the difference between arriving at a finished product sooner than later, or even arriving at one at all.

The Document Management Software Group understands the needs of engineers, and that’s why our engineering document management software could be just what your company is looking for. Contact us today.

If you would like to learn more about our engineering document management software, click here. To order a fully functionally demo CD so that you can experience the benefits of our product first hand, click here.