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| | Our Document Management SoftwareThe Document Management Software Group system provides a multitude of features with the added benefit of simple customization, to ensure your organization experiences cost savings and increased efficiencies from day one. Below are just a few of the core features behind the system. For more details, we encourage you to contact us here, or request a free demonstration copy here. Key Document Management FeaturesDocument Library Model - Our system can be customized to directly model your office filing environment, with filing cabinets which contain drawers, drawers that contain categories and categories that contain folders or documents. Complete Document Version Control - Our system offers secure check-in/check-out features which prevents incorrect overwrites as documents are updated. Previous versions of documents can be quickly retrieved as required. Self-Defined Document Profiles - Your organization controls its own document profiles, which allows for the flexible capture of required and optional forms of metadata for differing corporate document needs. Document Imaging Scan-Capture - Although an optional part of the system, our document imaging capture module allows you to batch capture up to 25,000 pages per capture station per day. This particular module supports over 250 different scanner modules, including color, duplex and high-speed scanners. Very useful, especially when working with our CAD document management software. Universal Bulletin Board Interface - The system's start page provides users with specific summaries of document subscriptions, workflow tasks, news bulletins and checked-out documents. Complete Subscription Tools - Users with permissions can subscribe to files or folders and be notified via email when any changes or document additions occur. Usage Tracking - Detailed user logs enable you to track usage of specific documents, and read real-time version history updates. Superior Search and Document Retrieval ToolsFull Text and Metadata Search - Using the system's powerful built-in search tools, you can not only search using metadata captured in your organizations document profiles, but also individual document contents to find specific information. We have adapted the tools to work with such common formats as Adobe Acrobat, Corel WordPerfect, Lotus and various database formats. Secure Search - Easily defined user permissions ensure users can retrieve only the documents which they have permission to access. Centralized Management of Search Categories - By maintaining a managed set of keywords and categories, your users find what they need quicker and with more control. Collaboration ToolsComplete Task Reporting - With integrated document management, you can define and use detailed workflow reports to ensure you know exactly how many man hours were spent on tasks and individual projects.User Task Lists - Offers the ability to create prioritized task lists for each user in the workflow process. Simple Workflow Process Design - Allows managers and users to set up workflows without any programming knowledge or specialized training. Task Tracking and Notification - Allows for complete task notification via email or task list. This helps supervisors to track which tasks are complete, and which are new or overdue. Messaging/Discussion Threading - This facet of the system promotes discussion and collaboration between users at the base task level. Scheduler and Directory - Provides the ability to organize meetings for users on different networks or messaging groups. Simple Setup, Administration and SupportIntegrated Context-Sensitive Help - No document management system is complete without a fully accessible and context sensitive help system like that of our software. This module helps your organization create efficiencies fast, and shortens the learning curve for employees. Quick User Account Generation - Starting from ground zero is simple thanks to the system's easy user account generation features, which allows for optional active directory and LDAP support. These tools allow the manager to quickly sort individual users into groups based on their company role. Hierarchy-Based User Security - Administrators have flexible and complete control of user groups' ability to access documents and functionality within the Document Management Software Group system. By offering a total of five different group permission levels, you can ensure both administrators and users have the exact permissions they need. Web Browser Access - By allowing document access via standard web browser and a simple Internet connection, your users can access documents from anywhere in the world. In order to secure this access, VPN support is offered, and, of course, LAN and WAN access. Simple Document Importation - Rapidly place and index files and folders from your existing network into the Document Management Software Group system. Would you like to learn more about the Document Management Software Group System? Please click here to contact a representative. To request a free demonstration copy, please click here. Collaboration
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