Stage
3 - Document Organization & Usage Although managing
information during the creation to initial delivery stages is key, equally important
is the ability to later organize this information. In other words, your company's
employees must be able to easily find information, understand its context, and
quickly determine how different information relates to each other. Document Management
Software Group's system offers this ability as part of its core.
Metadata Cataloging
Managing your documents is simple and effective
with the Document Management Software Group system, mainly because of its ability
to label documents in order to better define it. In some cases, the content within
the document may not address its true nature alone, so this metadata becomes critical
to its use.
As an example, with our system you can include metadata
with not only such system attributes such as date created, size, and
author name, but additional details including security level, project
name, department name and keywords. Suddenly your ability to access
older documents is increased markedly.
Document Profiling
Because each organization using the Document Management Software Group
software has differing needs, the system allows your administrators
to setup customizable document profiles specifically for the organization.
To ensure overall uniformity, new document profiles can contain important
mandatory attributes, specific lists, configurable text layout and track-able
behavior on operations such as invalidation or deletion. For more on
this have a look at our enterprise content management and enterprise document management modules.
Understandable Categorization
With the help of proven classification methods, the Document Management
Software Group system enables users to categorize documents based on
not only existing categories in your system, but also the textual concepts
addressed within the document. With this function, you are ensured of
a consistent taxonomy, which in turn reduces the total time it takes
to look up information. Not only perfect for any office, but for the
home as well with our personal
document management software to help organize your daily routine.
Validate Documents Consistently
Ensuring your documents are still effective,
and do not contain outdated information is a key issue addressed by the Document
Management Software Group system. By using special notification when documents
become outdated and expiration functions, total administration time and resources
required are greatly lessened.
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