Stage
3 - Document Organization & Usage Although managing
information during the creation to initial delivery stages is key, equally important
is the ability to later organize this information. In other words, your company's
employees must be able to easily find information, understand its context, and
quickly determine how different information relates to each other. Document Management
Software Group's system offers this ability as part of its core.
Metadata Cataloging
Managing your documents is simple and effective
with the Document Management Software Group system, mainly because of its ability
to label documents in order to better define it. In some cases, the content within
the document may not address its true nature alone, so this metadata becomes critical
to its use.
As an example, with our system you can include metadata
with not only such system attributes such as date created, size, and
author name, but additional details including security level, project
name, department name and keywords. Suddenly your ability to access
older documents is increased markedly.
Document Profiling
Because each organization using the Document Management Software Group software
has differing needs, the system allows your administrators to setup customizable
document profiles specifically for the organization. To ensure overall uniformity,
new document profiles can contain important mandatory attributes, specific lists,
configurable text layout and track-able behavior on operations such as invalidation
or deletion. Understandable Categorization
With the help of proven classification methods, the Document Management Software
Group system enables users to categorize documents based on not only existing
categories in your system, but also the textual concepts addressed within the
document. With this function, you are ensured of a consistent taxonomy, which
in turn reduces the total time it takes to look up information.
Validate Documents Consistently
Ensuring your documents are still effective,
and do not contain outdated information is a key issue addressed by the Document
Management Software Group system. By using special notification when documents
become outdated and expiration functions, total administration time and resources
required are greatly lessened.
Read
on about document delivery and document search features. Collaboration
Tools | Control Features | Document
Delivery | Document Management | Document
Organization
Document Imaging Management | Document Management Consulting | Document Management Software
Information Exchange
| Information Targetting
| Resource Benefits | Business
Document Management
Document Distribution and Management Software | Document Management Platform
Electronic Document Management Software | Litigation Document Management
About Us | Services
| Requirements |
History | Support | Training
| Careers | Sitemap
| Contact Us | Free
Demo
Document Management Solutions | Integrated Document Management
Document Management Software | 
