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Collaboration Software

In an ongoing effort to provide better products, most companies will combine efforts with other companies who specialize in other areas. You know the expression “two heads are better than one,” that’s exactly the idea behind collaborative projects. Getting imput on a project from a company that specializes in logistics, another that specializes in advertising and another that deals with financial matters means that you’ll end up with a more balanced product which will have a better chance of success.

Software Incompatibility: The wrench thrown into collaborative works
However, the more agents that you have working on the project, the more likely that you will encounter the problems common to collaborative efforts. Namely, software incompatibility and document mismanagement. The Document Management Software Group has over 10 years of experience and has researched this problem quite extensively, and offers collaboration software designed to alleviate it.

Avoid software incompatibility with collaboration software
If you have ever worked in collaboration with another company, you know how much of a headache it can be. We’ve all been there. After working hard on some ideas, you’d like to share them with the team. You’re excited, those ideas are fresh in your head, and you think that after sharing them with your partners, it may trigger some productive dialogue, resulting in a fine-tuning of your idea or additional ideas to make the project that much more likely to succeed.

So you send the documents to your partners, giddy with anticipation, not realizing that a major wrench is going to be thrown into the works. Your partners can’t access that document. They are running a different kind of software program that can’t access the file. So you are left with one of two traditional options. Either your partners or your own company has to install the same software as the other, or you try to find some conversion tool to make that file run with their software.

The greater of two evils...
Installing a new software program is a wasteful and expensive endeavor when you are already running one that is designed to perform the same task. Besides buying the software, you also loose money during the downtime in which the software is being installed, the time it takes to train your staff, not to mention time lost working out the bugs.

File formatting is another headache. First you have to pay for it, and second you have to hope that it actually works. Many of our clients who have tried converting files found that even after following the directions correctly, the converted file would either not work, or there were significant errors that had to be repaired.

Collaboration Software is the answer!
A better option is using collaboration software from the Document Management Software Group. Our software is compatible with all major software formats, and because it is web-based, there is no installation necessary. If you need to share your documents with your partners, all you need to do is create a user account for them, with access to only the documents they need to have access to.

Our collaboration software also prevents the other common headache of document mismanagement. If you are not using state of the art collaboration software, then you’ve probably encountered situations where your team has done a lot of work on the project only to add that work to an outdated version of the project because those on the other end narrowly beat you to it. So now you have to take their additions into account to make sure that your work is still acceptable. In the time that it takes to rectify the problem, you lose valuable time correcting what shouldn’t have happened in the first place, and in addition, the release date for your final product gets set back considerably.

Our web based collaboration software has a check in/check out feature that let’s you know when changes are being made to any document. Not to mention that those changes appear automatically once they are finalized. So once your partner has finished their changes, you’ll see them instantly!

So if you’d like to get the most out of your collaborative efforts, contact the Document Management Software Group and get out collaboration software working for you today!

If you would like to learn more about collaboration software, click here. If you would like to order a free demo CD, click here.